Episode #108
Class #9: Association Records, Transparency & Disclosures in the Digital Age
Welcome to Class #9 of our 2026 Virtual HOA/Condo Academy - in partnership with the cities of Avondale, Chandler, Glendale, Goodyear, Mesa, Peoria, Phoenix, Scottsdale, Surprise and Tempe. My name is Beth Mulcahy and I am the founder and senior partner for the Mulcahy Law Firm in Phoenix, Arizona. Our firm currently represents more than 1,000 planned communities and condominium associations throughout Arizona. I also serve on my own board and have done so for many years, so I understand many of these issues from both the legal and board-member perspectives. Before we begin, I also want to share an exciting firm milestone: we are less than two months away from celebrating Mulcahy Law Firm’s 30th anniversary on November 1. We are incredibly grateful to the communities, board members, managers, city partners, and colleagues who have trusted us and supported our work over the years. Today, we’ll begin with a brief review of the new Arizona laws that took effect over the weekend, on September 12, and that affect HOAs and condominium associations. Then, we’ll move into today’s main presentation: Association Records, Transparency, and Disclosures in the Digital Age. In this session, you’ll learn: ● Which association records must be maintained, and how long they must be kept. ● How to respond to homeowner records requests, including which records may lawfully be withheld. ● How to protect confidential information while still meeting the association’s transparency obligations. ● Disclosure requirements. ● Transfer fees and capital-contribution fees. ● Common mistakes that can create unnecessary liability for an association Video of this class: https://youtu.be/SdLuWUTjslY and Q&A portion here: https://youtu.be/e7LUC-YFgGY Links and Cheat Sheets in this class: 2026 Legislation Summary: https://www.mulcahylawfirm.com/2026-pending-legislation-summary/ AZNH v. Sunland Springs: https://law.justia.com/cases/arizona/court-of-appeals-division-one-published/2026/1-ca-cv-25-0424.html New Case Law: https://www.mulcahylawfirm.com/new-arizona-case-changes-hoa-condo-board-meeting-requirements/ HB 2397: www.azleg.gov/legtext/57leg/2R/bills/HB2397P.pdf Federal Laws: https://www.mulcahylawfirm.com/publications/federal-laws-for-community-associations/ Maricopa Assessor: https://www.mcassessor.maricopa.gov/ Record Request Cheat Sheet: https://www.mulcahylawfirm.com/publications/community-association-records-records-requests/ Upcoming Classes and Seminars: https://www.mulcahylawfirm.com/upcoming-events/ Google Review link: https://g.page/r/CUaKxgS42hUKEB0/review Yelp Review: www.yelp.com/biz/mulcahy-law-firm-phoenix LinkedIn: www.linkedin.com/company/mulcahy-law-firm-p-c-/ Videos of our Free Classes - https://www.youtube.com/mulcahylawfirm Mulcahy Law Firm, P.C. 3001 East Camelback Road, Suite 130 Phoenix, Arizona 85016 www.mulcahylawfirm.com Phone: 602-241-1093 Fax: 602-264-4663 Disclaimer: The intent of our Zoom & Facebook Live First Friday Free Call-In is to provide a forum for board members and community managers to receive answers to HOA/condo legal questions. Please note, the First Friday Free Call-In session is general in nature, and is not intended to and should not be relied upon or construed as a legal opinion or legal advice regarding any specific issue or factual circumstance. You should directly consult with an attorney for advice regarding your individual situation. You are welcome to contact Mulcahy Law Firm, P.C. for legal advice; however, contacting us does not necessarily create an attorney-client relationship. As such, please do not share any confidential information in this forum and please do not send any confidential information to Mulcahy Law Firm, P.C. until such time as an attorney-client relationship has been established. Copyright 2026 - All rights Reserved.
