Productive Therapist Podcast

The podcast for private practice therapists who want to turn more calls into clients. Real strategies on intake, operations, and AI — helping you get more done, so you can have more fun!

Productive Therapist Podcast is a business podcast hosted by Uriah Guilford, MFT, with 245 episodes on record and a Required Pod Score of 80. PitchCentric scores this show on Booking Probability, Listen Score, and live audience signals refreshed every 24 hours.

Uriah Guilford, MFT hosts Productive Therapist Podcast, a business show with 245 episodes published.

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  Episode #246

  How to Feel Less Busy and Get More Done ft. Brittany Schank

  Aug 7, 202638 min

  Cleaning your inbox feels great. But is it actually moving your practice forward? Or is it just... busy work in disguise? That's the question at the heart of this episode. Uriah sits down with Brittany Shank, LCSW, 20-year military veteran, mom of four, and owner of Solace Counseling, a 13-clinician group practice in Fargo, North Dakota. She's also the founder of "I'm Here," a client check-in app she built because she got bored one day and decided to just... make something. Brittany and Uriah dig into the real difference between busy and productive, and it's not what you'd think. Spoiler : it has a lot to do with vulnerability, dopamine, and why you'd rather reorganize your inbox than have that one hard conversation you've been putting off. This conversation will make you rethink your to-do list. In a good way. A things you'll learn: Why "busy" often masks avoidance, and how to spot the difference between a task that's genuinely urgent and one that's just a comfortable distraction. How to reduce the emotional labor behind your admin tasks (templates, systems, and delegation can save you more than just time). Why the truly productive stuff usually feels a little scary, and why that's actually a good sign. A few quotes: "Busy is easy. Busy gives us a really good dopamine hit in the moment. Busy is usually what gets in the way of being productive." "Usually the vulnerable thing is the productive thing." "Build a system that reduces emotional labor as well as administrative labor." A few links: Solace Co Directory Solace Counseling

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  Episode #245

  The Admin Cost Is $960 Billion, How To Start Shrinking Yours ft. Justin Ith

  Jul 24, 202635 min

  Your admin team is about to get superpowers. Here's a fun fact that'll make your jaw drop: in 2024, more people went to a behavioral health appointment than a primary care one. That's never happened before. Therapists, you are in demand. Here's a less fun fact: Americans spend something like $960 billion a year just on healthcare admin. Not clinicians. Not care. Just the paperwork behind the paperwork. So what happens when someone builds a practice automation platform specifically to close that gap? Listen to this episode to find out. Justin Ith, co-founder and CEO of Aria, joins Uriah to talk AI, automation, and why "human in the loop" isn't going anywhere anytime soon — even as the tools get scary good. Top 3 things you'll learn: Not all AI is created equal. There's generic AI (your Claude, your ChatGPT, your Gemini) and there's purpose-built AI for practice-specific problems. Knowing which tool solves which problem is half the battle. The "big hospital" advantage is shrinking. Deep benefits verification used to take a human several minutes of digging through portals. Aria does it in 11 seconds — the kind of automation that used to be exclusive to billion-dollar health systems, now available to a 10-clinician group practice. AI won't replace your team — it'll supercharge them. The future isn't fewer people, it's fewer openings as your existing staff's capacity grows. You still need someone to "drive the car," as Justin puts it — these systems aren't perfect, and they're not fully autonomous. A few quotes: "You have to not just love the problem — you really have to love who you're trying to help. That's the one consistent through line." "The average person would take a couple minutes. We do it in 11 seconds." "These tools are not intentionally designed to replace you. They're intended to empower you." A few links: Head to heyaria.com/productive for one month free on Aria's practice reporting tool — Justin's gift to Productive Therapist listeners. Find out more about our services at https://productivetherapist.com/

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  Episode #244

  Why Group Practice Owners Are Still Overwhelmed (Even With Good Systems) ft. Whitney Owens

  Jul 10, 202637 min

  Ever feel like your group practice is running you instead of the other way around? Yeah, you're not alone. That's why Uriah sat down with his friend Whitney Owens, founder of Wise Practice Consulting and one of the smartest group practice owners he knows, for her fifth time on the show. They got into the systems that keep a growing practice from turning into chaos, and the kinds of overwhelm almost every owner runs into along the way. In this episode, they talk about the first systems you need to get right (intake, billing, and hiring), why hiring for values beats hiring for experience, the real reasons group practice owners feel so overwhelmed, and how a solid team and good SOPs can give you the freedom to step away when life calls for it. Whether you're in year one or year ten, building your first systems or fine-tuning the ones you've got, this one will help you grow without burning out. 🎙️

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  Episode #243

  From Click to Client: How to Turn Website Visitors Into Therapy Clients ft. Kat Love

  Jun 26, 202637 min

  If you've ever felt a little weird about asking people to book a call on your website, you're in good company. Asking someone to book a call can feel salesy. Pushy. Kind of the opposite of why you became a therapist in the first place. So this week Uriah sat down with Kat Love, founder of Empathy Sites, who's spent 11 years building websites for therapists, to talk about calls to action and why they're so much kinder than they feel. Her big reframe? A clear next step isn't a sales tactic. It's compassion. If someone's in pain and you know how to help, the warm thing to do is hold out your hand and show them the way. Hit play, and you might never look at that little button the same way again. 🎙️ Links: Empathy Sites : Therapist websites that help right-fit clients say "yes, this is my therapist." SimpleIntake : All-in-one mental health CRM with a 24/7 AI receptionist Productive Therapist : Virtual assistants who know the therapy world

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  Episode #242

  Workshop: How To Never Miss A Client

  Jun 12, 202618 min

  Are you losing potential clients simply because no one got back to them fast enough? This episode is for you! Join Uriah as he walks you through why your intake process might be quietly costing you clients... and exactly what to do about it. It's not a marketing problem. It's not a clinical problem. It's an intake problem, and the good news is it's totally fixable. Links: SimpleIntake.ai : AI-powered intake CRM for therapists Productive Therapist : Find the best solution for your practice. Watch the workshop

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